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CL Server Manual for v4.1

1. Restrictions of the DEMO
2. Minimum Requirements
3. How to Register CyberLeader
4. Basics of CyberLeader
   a. System Login
   b. Server's Main Table
   c. Toolbar
5. Initial Setup
   a. Pricing Policy
   b. Staff Accounts
   c. Available Programs
   d. PC Groups and Names
   e. Client Settings from Control Panel
6. Receipt Setup
7. Financial Report
8. Point of Sale System (POS)
9. Timecodes
10. Prepaid Accounts
11. Print Tracking

1. Restrictions of the DEMO

CyberLeader DEMO has two restrictions:

- 1 Server and 3 Clients max.
Computer sessions will be ended at 60 minute intervals.

2. Minimum Requirements

CL Server:

Operating System: Windows 95, 98, Me, NT, 2000/XP,
Windows Server 2003, Windows Vista
Processor: Pentium 300 MHz or faster
Memory: 64 MB RAM
Disk Space: 10 MB

CL Client:
Operating System: Windows 95, 98, Me, NT, 2000/XP,
Windows Vista
Processor: Pentium 200 MHz or faster
Memory: 32 MB RAM
Disk Space: 8 MB

3. How to register CyberLeader

To register CyberLeader, go to the order page, enter the number of client computers you have and order the software using the payment method you prefer.

After completing the order, you will receive a confirmation email along with instructions on how to get the registered version of CyberLeader. You will get it electronically, not by postal mail. The whole process should not take more than one hour.

4. Basics of Cyberleader

This section of the manual describes the main CL Server's screen. It is essential to be familiar and comfortable with it in order to use the software.

4.a. System login

As soon as you launch CL Server, you see the login screen:
The default password is blank, so simply click on the Drop-Down Menu, select 'Administrator' and click 'OK'. User accounts and passwords can be set up in the 'Staff accounts' screen.

To change the user that is currently logged on, click on the current user at the top of the Server's main screen (e.g. "-> Administrator"). This will open the login screen.

4.b. Main Server's table

Rows in the table correspond to client workstations. Computer names in the 'PC' column are displayed in the upper right-hand corner of CL Clients.
This table has the following columns:

          1. Status icon and PC name
          2. End time of a prepaid time session
          3. Elapsed time
          4. Status of the computer
          5. Total charge that is displayed in CL Client
          6. Current program

Note: Click on the table's headers to adjust the sorting criteria.

On the picture:
Station "01" is being used in the post-paid mode. Time elapsed is 33 minutes. The user launched Internet Explorer.
Station "02" is being used by a timecode user.
Station "03" is ready for a new customer.
Station "04" is being used by a prepaid account holder.
Station "05" has an open prepaid session. The user has 41 minutes of remaining time.
Station "vip06" is not connected to the server.

Selecting workstations (rows):
To select a computer, left click on the row in the table. To highlight several rows, right click on them. You can apply the same command on all of the selected computers (e.g. start a post-paid session).

Instead of the right-click, you can use Ctrl + left-click. The same way as in Explorer you select and deselect files. To select all rows (or a portion of them), left click on the first row and then on the last one while holding the Shift key.
4.c. Toolbar
Starts a postpaid session on selected computer(s). Customers can end it using the "Finish" button in CL Client.

Starts a prepaid session. A customer makes a prepayment and uses the computer until the end of the prepaid time.

Opens the Sell items screen.

Exchanges sessions between 2 selected workstations. It works only when selected computers are in the same PC group.

Ends session on highlighted computer(s).

Opens prepaid accounts and timecodes menu.

Opens the client control menu. 

Opens the Control Panel.

5. Initial Setup

In this section of the manual, you will learn how and where to set up CyberLeader's settings.

5.b. Staff accounts

In this screen, you can add, edit and remove employees' accounts from the system.
The default account 'Administrator' gives you full access to Cyberleader Software. We recommend creating accounts for all your employee, so that you can set a different access level for each one of them.

Each user's activity is recorded in the financial report along with time and type of performed actions (e.g. charged certain amount of money).

The admin that is allowed to view and edit Staff accounts screen, can change user rights of other employees as well as their personal info and password. An employee that is allowed only to view Staff accounts screen, can only change his/her personal account password.

To change the user that is currently logged on, click on the current user at the top of the Server's main screen (e.g. "-> Administrator"). This will open the login screen.

5.c. Programs available to use on client computers

The following window is used to set up the list of available programs on client computers:
How to add a program:
1. Click on the 'new item' button in the desired category. After that specify the program's name and the path to its launching file (on client machines).

2. 'Parameters' field is used for parameters that the current program requires to work properly. You can find them in the "Target" text field of the program's shortcut properties (right-click on a shortcut to see its properties). Parameters go right after the path to the .exe file, which is surrounded by quotes.

3. Check 'Change default icon' if you want CL Clients to display an icon other than the default one, which is taken from the .exe file.

In order to test a program's path, use 'Launch a program' command of the 'Client Control' menu of the toolbar.

In case there are different sets of programs on different client machines:
That is not a problem at all. You need to specify all programs that you have installed on all client computers. Each CL Client will automatically determine which ones are installed on its computer, and it will display icons of only those programs that are installed.

How to add a category:
Click on the 'new category' button and then rename 'new category'. After that add programs to that category.

How to place a Website shortcut on the desktop:
Click on [Desktop Icons] and then on "new item". Type the path to the web browser into the corresponding field (ex. C:\Program Files\Internet Explorer\iexplore.exe). Then type the website address beginning with http:// into the Parameters field. That's it, you are done. You can include any number of shortcuts into any of the program categories.

How to place a folder or a drive link on the desktop:
Click on [Desktop Icons] and then on "new item". Type C:\Windows\Explorer.exe into the exe path field. Then type the path to the folder or drive (ex. C:\) into the Parameters field. An example of a folder path is C:\My Documents.

Automatic startup categories

All applications in these categories are launched either when a session starts or when the computer boots. Customers do not see icons of programs in these categories. You can use this feature, for example, to launch web camera applications.

5.d. PC groups and names

Here you can specify a name and a PC group for each client computer.
The column 'PC name' displays names of workstations. They are shown in the column 'PC' of the main Server's table and in the upper right-hand corner of CL Clients.

How to specify a PC group:

Select a computer in the table and then choose a PC group from the drop-down menu. You can do this operation with several computers at once.

How to specify a PC name:
Select a computer in the table and then change the value in 'PC name' text field.

The column 'IP address' shows IP addresses of client computers that were detected during last connection.

Add/Delete groups
Click 'Add/Delete groups' button to open this screen:
Here you can add, delete or rename PC groups that are used in Cyberleader.

5.e. Client settings from Control Panel
On the 'CL Client settings' tab, you can configure settings related to Cyberleader Clients. When you move your mouse over an option, the description immediately appears in the upper right-hand corner.

After you make changes to some of the options, you may need to reboot or lock client computers to allow the changes to take effect.

Security Settings (e.g. Disable Task Manager) apply only to client computers, they do not apply to the server.

On the 'Appearance of CL Client' tab, you can customize the CL Client's central picture, specify whether to show 'Start a session' button, login box of accounts and timecodes and several other things.

6. Receipt setup

On the Control Panel, click on 'Sales receipts' and then on 'Settings'. The following screen will open:
Here you can setup all parameters related to displaying and printing of receipts. Receipts are created and added to the database regardless of these settings.

In the 'Choose options for automatic receipt printing' section, you can specify for what events a receipt must be created.

In the second section, you need to select a printer that will be used for receipt printing and set up the margins. It might take a little experimentation to set up the margins right. Click on the 'Print' button in the lower right-hand corner to print a test receipt.

'Display receipts on the screen' option works independently from printer selection. It means that if you don't want to print receipts, you can still see them on the screen.

In the last section, you can specify which items to include in each receipt. Also you can click on 'Header and footer' where you can enter your own header and footer. You can also enter a hint to a new timecode and a prepaid account that will be printed on receipts. For example, it can contain a short info about how to use a timecode.

'Increase count by' can be used to increase the numbers of receipts. Example: if you enter '10', the first receipt will have the number 11 and the next one 12 and so on.

7. Financial Report

Everything that happens in Cyberleader is recorded in financial reports.
Reports can be saved and viewed in Excel, HTML and TXT formats. 'View statistics in Excel' shows statistical information different from what is shown in reports.

You can adjust the sorting criterion by clicking on table's headers (e.g. "Time").

The column "Event" shows what kind of event happened. The column "Comment" displays the amount of purchased or used time or other comments. The column "Admin" shows the employee who was logged on to CL Server when the event occurred.

"Employee logged on" means that an employee used his/her account to log in to a CL Client. In this case, the column "Comment" shows the login name of this employee.

"Prepaid account" means either creating a prepaid account or depositing money on an existing one.

"Session cancelled" means that a prepaid session was cancelled. The remaining prepaid time is shown.

"Remote program initiation" means that the administrator remotely launched an application on the workstation using the button "Launch a program" of CL Server.

Note: a user must have necessary user rights to be able to access financial reports.

8. Point of Sale System

Using POS you can sell food, drinks or anything your cafe offers. Click on 'POS items' button on the CL Control Panel. It will open the POS setup screen:
Here you can specify all items that you sell, the price, cost and quantity in stock of each item. Price is the amount that you charge your customers. And cost is the amount it costs you to buy an item.

When you increase the quantity in stock using 'Add to stock' button, the amount that you spent on purchasing items will be recorded in the financial report and deducted from daily total revenue. If you do not want to use the 'Cost' column, just leave the item's cost set to 0.

The number of different items you can have is unlimited.

In order to sell items, use the following screen:
How to add items to a session:
Select a computer or computers in the main server's table, click on items that you want to sell and click 'Add to session' button.

How to make a cash sale:
Simply select items that you want to sell and click 'Cash sale'.

If you need to decrease an item's quantity, use the right click.

11. Print tracking

In this screen, you can select printers that will be monitored by Cyberleader and specify price per page for each printer independently.

Note: For the print tracking feature to work, you need to go to Windows Control Panel -> Printers and Faxes and on the Advanced tab of your printer's properties select "Start printing after last page is spooled." Please perform this operation on every computer in your cafe including the admin's computer.

To enable/disable tracking, double click on a device and use the corresponding checkbox.

To change the default price as well as to specify price per page for each printer, double click on the corresponding row in the table.

Money price and time price
The money price is used in postpaid mode and prepaid accounts. The price of printed pages is added to the session's cost.
The time price is used in prepaid sessions and timecodes. In this case, the price of printed pages is deducted from customer's prepaid time.

Please note that some printers do not allow to determine whether a color or black-and-white page is printed. In this case, Cyberleader will charge the price of a color page.

If after reading this manual you still have questions, feel free to contact us. We will answer your inquiries as soon as possible.

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  Last updated: March 18, 2007

CyberLeader Systems, Inc., 2001-2006