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Timecodes

What is a timecode?
A timecode (also known as a "prepaid ticket") is a code that customers enter at workstations to get access in prepaid mode. It can be used multiple times until it expires (optional) or runs out of time.

What can I do with them?
You can sell prepaid time to customers, give them weekly, monthly and even yearly passes. You can pre-create timecodes in the screen shown below, then print receipts for each one of them and sell to customers later on.

Computer groups for timecodes
When creating timecodes, you can specify in which PC group they are going to work.

How do I create them?
You can create timecodes either using 'Prepaid accounts and timecodes' button in the main server's window or in the 'Timecodes' window.

When generating codes, 'Valid for' means that they will expire in the specified number of days after the sale.
If you are creating timecodes in the Timecodes screen, you can check "Sell immediately", and the sale will appear in the financial report. The code will have "Not in use" status until its first usage. If you do not check "Sell immediately", the timecode will be marked as "Not sold", and there will be no sale in the report. If a code is created in the server's main window, the checkbox is always marked.

Check 'Create a receipt for each code' if you want the software to generate a receipt for each of the codes. You can print them immediately or later on from the 'Sales receipts' screen.

To adjust the sorting criterion, click on the table's headers.

How can I prevent customers from using 'Start a session' button?
If you use only timecodes and/or prepaid accounts, you will want to hide the start session button in CL Clients. In order to do it, uncheck the option 'Show start session button' under 'Appearance of CL Client' in the CL Server's control panel.


Batches
Cyberleader can enumerate batches of timecodes you generate and display their numbers in a separate column. If you would like to enable this feature, go to CL Server settings in the control panel and check 'Display Batch Numbers'.

Exporting and printing Timecodes
To export timecodes, first select the ones you want to export by using Ctrl + mouse click and/or Shift + mouse click as well as the right-click. Then click the Export button and choose the right format.

If you choose "Printable format (HTML)", timecodes will be displayed in the browser in the format suitable for printing. You can then print them and cut them up. An alternative way is to print timecodes on receipts when creating them. Each timecode may be automatically placed on an individual receipt and printed.

Other export formats include MS Access, MS Excel, TXT and XML.

Pricing settings
Each PC group has different pricing for timecodes.

When generating timecodes:

If you select 'Flat rate' pricing, you will be asked to specify the time value of timecodes, the number of days they will be valid for after the sale, and the PC group in which the codes will work.

In case of the second option, you will simply need to select one of the pre-created timecode schemes.

Other settings
You can set CL Server to automatically delete empty or expired timecodes after a certain period of time like 1 week. By default, a timecode is "empty" when all its time has been used up by the customer. You can change the default setting by defining an empty code as one that has, for example, 5 minutes left.

'Initial amount of time deducted when user logs on' enables you to "charge" minutes for every log on.

'Limit session time by' can be used to limit the duration of each timecode session. For example, if you enter the limit of 10 minutes, then a customer with a timecode for 30 minutes, will be able to use a computer for only 10 minutes after which the session will be terminated. Later, he or she will be able to log in again for another 10 minutes. This feature is most useful for timecodes with unlimited time when you don't want your customers to stay at the computer forever.
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  Last updated: September 18, 2006

CyberLeader Systems, Inc., 2001-2006