Timecodes
What is a timecode?
A timecode (also known as a "prepaid ticket") is a code that
customers enter at workstations to get access in prepaid mode. It
can be used multiple times until it expires (optional) or runs out
of time.
What can I do with them?
You can sell prepaid time to customers,
give them weekly, monthly and even yearly passes. You can
pre-create timecodes in the screen shown below, then print
receipts for each one of them and sell to customers later on.
Computer groups for timecodes
When creating timecodes, you can specify in which PC group
they are going to work.
How do I create them?
You can create timecodes either using 'Prepaid accounts and
timecodes' button in the main server's
window or in the 'Timecodes' window.
When generating codes, 'Valid for' means that they will expire in
the specified number of days after the sale. |
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If you are creating timecodes in the Timecodes screen, you can
check "Sell immediately", and the sale will appear in
the financial report. The code will have "Not in use" status
until its first usage. If you do not check "Sell
immediately", the timecode will be marked as "Not
sold", and there will be no sale in the report. If a code is
created in the server's main window, the checkbox is always marked.
Check 'Create a receipt for each code' if you want the software to
generate a receipt for each of the codes. You can print them
immediately or later on from the 'Sales receipts' screen.
To adjust the sorting criterion,
click on the table's
headers.
How can I prevent customers from using 'Start a session' button?
If you use only timecodes and/or prepaid accounts, you will
want to hide the start session button in CL Clients. In order to do
it, uncheck the option 'Show start
session button' under 'Appearance of CL Client' in the CL Server's
control panel.
Batches
Cyberleader can enumerate
batches of timecodes you generate and display their numbers in a
separate column. If you would like to enable this feature, go
to CL Server settings in the control panel and check 'Display Batch Numbers'. |
Exporting and printing Timecodes |
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To export timecodes, first select
the ones you want to export by using Ctrl + mouse click and/or
Shift + mouse click as well as the right-click. Then click the
Export button and choose the right format.
If you choose "Printable format (HTML)", timecodes will be
displayed in the browser in the format suitable for printing. You
can then print them and cut them up. An alternative way is to print
timecodes on receipts when creating them. Each timecode may be
automatically placed on an individual receipt and printed.
Other export formats include MS Access, MS Excel, TXT and XML. |
Pricing settings |
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Each PC group has different
pricing for timecodes.
When
generating timecodes:
• If
you select 'Flat rate' pricing, you will be asked to
specify the time value of timecodes, the number of days they will be valid
for after the sale, and the PC group in which the codes will work.
• In
case of the second option, you will simply need to select one of the pre-created timecode schemes. |
Other settings |
You can set CL Server to
automatically delete empty or expired timecodes after a certain
period of time like 1 week. By default, a timecode is "empty"
when all its time has been used up by the customer. You can
change the default setting by defining an empty code as one that
has, for
example, 5 minutes left.
'Initial amount of time deducted when user logs on' enables you
to "charge" minutes for every log on.
'Limit session time by' can be used to limit the duration
of each timecode session. For example, if you enter the limit of
10 minutes, then a customer with a timecode for 30 minutes, will
be able to use a computer for only 10 minutes after which the
session will be terminated. Later, he or she will be able to log
in again for another 10 minutes. This feature is most useful for
timecodes with unlimited time when you don't want your customers
to stay at the computer forever. |
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